Docs & References


Introduction | SOP | Field References | Net Control Scripts | Mesh Networking


Introduction

Ensuring a repeatable process is critical to ensure a successful activation and field deployment. Skills are maintained by practice and drills, and ensuring that the response process is understood, consistent, and repeatable. This section describes the various documents that support this objective.

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Standard Operating Procedures

Name Description, Content

CARES Task List, Nov 2019

This document guides the selection of tasks that CARES will employ to meet the objectives defined in the Incident Action Plan when an activation occurs.


Part 1, Overview, July 2019

Part 1 introduces CARES, and the general method by which we operate. The sections include:

  • Organization
  • City Hazards
  • Served Agencies
  • Overview of Operations

Part 2, Procedures, Feb 2013

Part 2 introduces the different procedures that we execute during the course of an activation.

  • Roles and Responsibilities
  • Operating Procedures
    • Phone Tree
    • PSA - Preliminary Safety Assessment
    • ISA - Infrastructure Safety Assessment
    • Field Assignment
    • Emergency Net Control
    • Weekly Net Control
  • Emergency Net Logistics
  • Admin Procedures

Part 3, General Information, September 2002

Part 3 is a collection of topics of interest to an emergency responder. In light of the work done at County RACES, this section is under review for on-going relevance.


Part 5, Checklists, July 2006

Part 5 includes both procedural as well as technical checklists. See the table of contents for the full listing.


Part 6, Forms

This section is Obsolete


Part 7, Information Security Plan

Describes how we will manage the sensitive information on behalf of our served agencies. Not available on line.


Part 8, Training Plan, Nov 2015

This document reviews the method for pursuing one of several qualifications granted by CARES. Qualifications cover these areas:

  • Field Responder
  • Net Control Operator
  • Radio Room Operator
  • Shift Supervisor / Comm Team Lead
  • Comm Van Operator, Supervisor

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Field References

Name Description, Content

Field Communications Operations Handbook
Manual
| Booklet, Jan 2016

PDF, This Handbook is a compilation of several SOP areas as well as key procedure training. This handbook should be carried by all CARES members.
Note: The Booklet file is formatted to create a 5½" x 8½" booklet when printed with a 2 sided printer. See the printing instructions here.


Message Passing Proword Cheat sheet, June 2018

PDF, This is a compilation of the prowords used for accurate message passing.


SCCo RACES Packet Radio Users Guide
Manual | Booklet, Feb 2018

PDF, This Handbook includes information on operating packet radio on the Santa Clara County RACES Packet Systems.
Note: The Booklet file is formatted to create a 5½" x 8½" booklet when printed with a 2 sided printer. See the printing instructions here.


Packet Radio Users Guide
Manual | Booklet, Jan 2016

PDF, This Handbook introduces packet radio, the CARES Packet Kits, and procedures for creating, sending, and receiving packet messages.
Note: The Booklet file is formatted to create a 5½" x 8½" booklet when printed with a 2 sided printer. See the printing instructions here.


Comm Van Reference
Manual
| Booklet, July 2019

PDF, This manual covers most information and procedures needed to deploy and operate the communications van. The intended user is the Van Supervisor and Van Sups-in-Training.
Note: The Booklet file is formatted to create a 5½" x 8½" booklet when printed with a 2 sided printer. See the printing instructions here.


Comm Van Radio Reference
Manual
| Booklet, July 2019

PDF, This manual is a quick reference for most of the radio equipment installed in the van. Paper copies of the manufacturer's manuals are available for in the van as well.
Note: The Booklet file is formatted to create a 5½" x 8½" booklet when printed with a 2 sided printer. See the printing instructions here.


Comm 469 Packet Procedures
Manual
, May 2019

PDF, This manual describes the process for operating Packet Radio in Comm 469. All Packet Operators should familiarize yourselves with this in the event you are asked to staff the packet station at Comm 469.


ARK Activation Handbook
Manual
| Booklet, Dec 2018

PDF, This manual is the guide for starting up the Cupertino ARKs.
Note: The Booklet file is formatted to create a 5½" x 8½" booklet when printed with a 2 sided printer. See the printing instructions here.


Cupertino City Map, Aug 2012

PDF, This is an 11"x14" map of Cupertino with the County Grid system overlay. Copies are available at the Comm Van and the EOC. This map will print to 8.5"x11", but may be tough to read.

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Net Control Scripts

Name Description, Content

CARES Weekly Net Script

PDF, This script is used to guide the Net Control Operator through the weekly Net procedure (ver: 160607).


County Weekly Net Script

PDF, Cupertino checks into the SVECS net weekly to report our check-in totals. The Net Control position rotates to all cities, and our turn comes up every 10 weeks.

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Mesh Networking

Name Description, Content

Mesh Client Handbook
Manual
| Booklet, May 2016

PDF, This handbook contains general set-up and operation steps for using a Mesh node in the field.
Note: The Booklet file is formatted to create a 5½" x 8½" booklet when printed with a 2 sided printer. See the printing instructions here.


Mesh Server Handbook
Manual
| Booklet, August 2018

PDF, This handbook contains general set-up steps for a Ubuntu Linux Server that supports a Mesh field deployment.
NOTE! Some adjustments to these procedures are required when using this with the Debien (or RPi's Rasbien) Distro.
Note: The Booklet file is formatted to create a 5½" x 8½" booklet when printed with a 2 sided printer. See the printing instructions here.

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Upcoming Activities


2 Jan 2020, General Meeting
Topic: TBD. 7:30pm to 9:00pm, Social Room, Quinlan Center   

11 Jan 2020, Critical Facilities Assessment
Teams will be deployed from ARKs to perform windshield surveys of City infrastructure   

6 Feb 2020, General Meeting
Topic: TBD. 7:30pm to 9:00pm, Social Room, Quinlan Center   

5 Mar 2020, General Meeting
Topic: TBD. 7:30pm to 9:00pm, EOC, City Hall   

2 Apr 2020, General Meeting
Topic: TBD. 7:30pm to 9:00pm, Social Room, Quinlan Center   

11 Apr 2020, Big Bunny 5K
CARES support for this annual family friendly 5K run/walk. 7:00am to 11:00am.   

7 May 2020, General Meeting
Topic: TBD. 7:30pm to 9:00pm, EOC, City Hall   

4 Jun 2020, General Meeting
Field Day, Forth of July Event Prep. 7:30pm to 9:00pm, Social Room, Quinlan Center   

27 Jun 2020, Field Day!
National Amateur Radio event that promotes emergency communications preparedness. Location TBD, 8:00am to 5:00pm.   

4 Jul 2020, Fireworks Event!
CARES, CERT, and MRC support for Cupertino's annual Fireworks event. 4:45pm to 11:00pm.   

3 Sep 2020, General Meeting
Topic: TBD. 7:30pm to 9:00pm, Social Room, Quinlan Center   

1 Oct 2020, General Meeting
Topic: TBD. 7:30pm to 9:00pm, Social Room, Quinlan Center   

5 Nov 2020, General Meeting
Topic: TBD. 7:30pm to 9:00pm, Social Room, Quinlan Center   

3 Dec 2020, General Meeting
Year-end Review. 7:30pm to 9:00pm, Social Room, Quinlan Center